As part of my commitment to maintaining your privacy and adhering to legal requirements, I would like to inform you about the policies regarding the retention and destruction of medical records.
Retention Period: In accordance with Wisconsin state regulations, medical records are retained for a minimum of 7 years from the date of the last patient contact (session). For records related to minor patients, the retention period extends until the patient reaches the age of 18, plus an additional 7 years*.
Storage of Records: All Nye Psychotherapy’s digital medical records will be securely stored by Desert River Solutions, a trusted medical records custodian, specializing in record management and confidentiality. They follow all HIPAA laws and work to safeguard the privacy of your medical records. Request your records by clicking the button below starting in January 2025.
Destruction of Records: After the retention period has elapsed, Desert River Solutions will securely destroy your medical records to protect your confidentiality using a method that ensures that the information cannot be recovered or reconstructed. They will not notify you prior to the destruction of records. Please refer to the following schedule for record destruction, which serves as your official notification:
- - Records with the last session in 2018 will be destroyed in December 2026
- - Records with the last session in 2019 will be destroyed in December 2027
- - Records with the last session in 2020 will be destroyed in December 2028
- - Records with the last session in 2021 will be destroyed in December 2029
- - Records with the last session in 2022 will be destroyed in December 2030
- - Records with the last session in 2023 will be destroyed in December 2031
- - Records with the last session in 2024 will be destroyed in December 2032
- - Paper medical records from North Shore Center, which were closed in March 2018, are securely stored by me and will be destroyed in March 2025. Click here for record request.
* If you or your child were a minor at the time of the last session, paper and digital records will be destroyed 7 years after turning 18 (or 7 years from the last session, whichever is later).
If you have any questions or need to request copies of your records before January 31, 2025, please let me know. Otherwise feel free to reach out to Desert River Solutions well before the record destruction date.